Forget for a moment whether a sales consultant’s work area is messy, or if there are smudges on the windows. Let’s look a little closer at what a customer could see, hear or feel when they interact with your dealership in any department. What’s really taking place behind the doors may be a real surprise to you. Taken from a customer’s perspective, you just might be failing to meet their most basic expectations. As a result, you could be damaging your dealership simply by being unaware of what happens on a daily basis down in the trenches.
Have you made an anonymous phone call to your dealership lately? Almost every store now utilizes some form of inbound call tracking. These systems all provide the ability to record and playback your customer’s inbound calls. When was the last time you actually listened to some of the recorded calls these systems provide? Imagine a customer that calls your store, the receptionist gives a warm and friendly greeting but puts them through to the wrong department. Or worse, blindly transfers the customer to an employee’s voice mail (without giving them the opportunity to speak with another person that could assist them). Worse yet, many of the calls we have listened to clearly indicate the need for ongoing product training, as many times the sales consultant fails to answer even the most basic product questions. Would this be acceptable customer service? How often is it happening in your dealership? The answer just might surprise you.
And what about your phone system itself — Do you have a recording that customers hear when they are on hold? Is the message current and relevant? Imagine the embarrassment if you were still advertising a new car lease special for a 2012 model vehicle with the 2015 models sitting on the showroom floor. Or the “winterize your car today” message still running on July first. While obtaining current and relevant messaging may sound like a core, it’s really not. Visit the website Fiverr.com and you can have a year’s worth of professional messaging done at one time very inexpensively, and simply upload the recordings when the time is appropriate.
What about your Internet/BDC department and those individuals creating emails for marketing campaigns? If a customer “enters” your dealership electronically, are you making sure that those emails and marketing pieces are addressed in a friendly and personal way? It happens more frequently than you may think that an e-mail template is filled with the words “first name” and your message is literally addressed “Dear [First_Name].” It’s these little things that can make the customer turn right around and defect to another dealership. When was the last time you actually took the time to read the correspondence that is sent from you with your name on it? Who is responsible for checking the grammar and sentence structure of the thousands of pieces of correspondence your store sends out each month?
Pretend you are a customer and walk through your front door. Call your own dealership, both day and night, and listen to how you are greeted and what happens when a call is transferred, or put on hold. Is it perhaps terminated unexpectedly?
Send yourself a test Internet lead from your website, or a third party site, and let the flow of emails find their way to your inbox for a month or two. Do any of these communications surprise, disturb or shock you?
Taking a little time to “walk through all the doors and peer through the windows of your dealership” could help erase mistakes, improve employee awareness, and reveal unnoticed problems. Take a different department each week of the month. Your employees will welcome the added attention and your customers will only benefit from it. No matter what actions are found to be needed, if done in the name of making business better and improving customer satisfaction, you’ll reap the rewards. Customers will feel more comfortable and have a more enjoyable experience at your dealership. Encourage all of your employees to pretend that they are customers and to keep their eyes wide open – to take a better look at what is happening in their dealership. You’ll be amazed how different things look.
Competition in business is usually a good thing. Sure, we’d all like to have the market cornered, but without a little competition we would perhaps never figure out ways to improve our products or services and keep our customers coming back.
In an interesting article on Infusionsoft’s “Big Ideas Blog,” a few examples of businesses thinking outside the box were shared. 3Tees is a Singapore based company that prints T-shirts for companies “promoting events with a social cause.” It has a slogan of “You price it. We print it.” The company allows customers to determine the price of the shirts and their pricing strategy has proven successful. According to the article, the vast majority of customers make genuine offers that both fit within budget and provide an acceptable profit margin. In fact, while the company is willing to reject extreme low-ball offers, they have discovered that only 5% of total bids fit within this category.
One of the biggest reasons 3Tees is successful in their pricing strategy is their belief that, “given enough information and trust,” customers will make fair offers. Allowing customers to make offers for a vehicle purchase is a common practice in sales departments for dealerships. However, the challenges of educating customers on the technical aspects of a given service repair might prove a bit more challenging. In the automobile industry a “You price it. We repair it” pricing model probably wouldn’t go over well, and far be it that anyone would suggest such a thing!
My point here is that, if the name of the game is customer loyalty, then ultimately, every dealership will have to do something different than what has been done before. Everything changes, especially in our fast-paced world: from implementing new marketing strategies, to offering superior products, or an evolving customer experience. Finding new and creative ways to retain your customers, while still building new business, is an ongoing project, not a one-day or static invention. Dealerships have a mindset of being notoriously complacent and are often discouraged by management from trying anything that is outside the norm. How many times do you still see inflated gorillas hawking a weekend sale on the roof of a dealership? Taking a “safe” approach is generally expected and often encouraged in dealerships today. But with overuse of the safe approach, eventually will come diminished results. You should be thinking about how you can market differently than your competitor down the street. Ask yourself how you can set yourself apart as Cal Worthington did with his stores years ago. While Cal’s approach may have been a bit gimmicky, it worked at the time, and is actually documented in many marketing text books.
So just think about it. Every so often, it’s perhaps time take a trip up to 10,000 feet, open the doors and look at the landscape of your competition. Try and encourage creative thinking from both your staff and vendors. Unless you are the already the king of the hill when it comes to retaining and acquiring customers, there will come a day when you have to do something just a little different to keep your customers, or lure new ones into your dealership. As a dealer principal or manager, are you willing to take a chance and try a few out of the ordinary ideas to expand your business?
I had just finished reading this article on marketsoft.com about customer loyalty, when a business associate told me about a similar situation that happened to him. In his mailbox was a glossy, oversized postcard offering a discounted oil change for his vehicle from the dealership from which he purchased it. In an attempt to cater to new customers, the dealership was offering a $16.95 oil change, which it claimed, was a savings of over 50 percent off of the regular price of $34.95. The next day, my associate received an email from the service department at the same dealership. It was reminding him that his oil change was due and that he could schedule an appointment on the dealership’s website and lock in the VIP customer rate of $34.95 for the oil change.
Wait, what? The VIP customer price is actually the regular price. Where is the VIP rate? As a current customer, it surely appears that he needs to pay double? It may not seem to be a costly mistake on the surface. But stop for a moment and view it as the customer would. Suddenly both of the communication pieces become worthless as the customer level of trust is now fractured.
This happens all too often in the auto industry. For marketing purposes, customer information and vehicle data is imported into a CRM from a DMS, or many times obtained from outside third party resources. Sometimes the information is duplicated, errors occur between software platforms due to different data structures, multiple entries are created, and of course, sometimes, humans make mistakes with their data entry. You can probably count dozens of ways that you’ve gathered customer information: in person; from the OEM; purchased marketing lists; and Internet leads are just some that come easily to mind. Data isn’t routinely scrubbed for duplication or errors. With the numerous software applications being used, it isn’t hard to see how in one instance, one person may be viewed as a valuable prospective new customer, and then in an instant becomes a long-time “VIP” customer
A customer database is a gold mine and should be treated as such. Have you ever taken the time to evaluate how you assign customer ID numbers to your service files? Duplications and old outdated information is the norm, not the exception in most dealerships today. Every dealership would be wise to make a concerted effort to go through their customer database, update phone numbers, emails, remove duplicate entries, and ensure that the data is correct. How many times has your store sent out a service reminder to an individual that no longer has the vehicle? Without accurate data, how can you correctly target your customers and prospects? Customer attrition will surely accelerate if you make the mistake my associate’s dealership did of targeting the same customer with different messages, offering a higher price for a “VIP” customer than a new customer: that’s a great way to drive away loyal customers.
It is common knowledge that it costs significantly more to attract and obtain new customers than it does to retain current ones. With little or no profit in the discounted oil change, it is fair to assume the dealership hopes to sell additional services to the customer when they first visit, as well as capture their future business. However, what is surprising is that, like many other companies, this dealership appears to be focusing the majority of their efforts on customer acquisition, instead of customer retention.
Looking at the volume of car dealers that use newspaper ads and television commercials to deliver sales offers, the audience is clearly directed to acquiring new customers instead of delivering messages to their existing customer base. While acquisition is always a necessity in order for businesses to grow, the marketing efforts used are often out of proportion to the energies, resources and potential returns on maintaining existing customers.
The marketsoft.com article shared a research study by Harris Interactive, which found that “only 38% of businesses are primarily focused on repeat customers for revenue growth, while nearly half (49%) are still focused on new customers.” Assuming these numbers hold true with car dealerships, as they do with other businesses, it comes as no surprise that the dealership my associate has used for years is trying to capture new business by luring him in with a service special. However, the dealership is actually shooting itself in the foot by sending him both offers so he can see how little value he has as a regular, loyal customer.
It’s important to have an ongoing effort of eliminating multiple customer files and ensuring that the data you have is accurate. Investing in the resources to review and clean your data can pay off immediately. It enables your dealership to generate the correct marketing pieces to each precisely targeted segment of prospective customers. It can also save you from the embarrassment of sending lowball customer acquisition offers to customers who don’t qualify for the offer. This then leads to better customer loyalty, a rise in customer retention and a lessening of customer attrition.
It sounds backwards, at first, but when was the last time you asked your customers for a complaint or some constructive criticism? If you’re like most dealerships, you’re doing everything you can to avoid complaints and negative reviews. In the past, you may have even ignored customers that voiced a complaint. However, in today’s world of instant feedback and review sites, it’s key to understand the importance of taking care of your customers. Failing to listen to them could damage your reputation. This is why many dealerships survey their customer via e-mail within 24-48 hours of purchase or vehicle service.
Why would you want to purposely bring attention to the shortcomings of your dealership or your staff? The answer: It’s a great way to improve customer service in the future.
Imagine your service writer or cashier handing a comment card to the customer when the work has been performed. Are you likely to get the card completed on the spot? Statistically the odds are small. Your team’s follow up call a couple of days later may not yield a truthful answer either – unless the proper question is being asked.
According to a recent blog on Forbes.com, by Salesforce.com Vice President & Chairman of Customer Care Management & Consulting, John Goodman, many companies believe that when complaints decline satisfaction levels increase when, in fact, that’s typically not the case. The blog goes on to state: “…not even 25% of customers bring their service issues forward because it’s often just too much hassle. Many of them still believe companies won’t care and/or won’t fix the problem to their satisfaction, even if they did receive their complaint.”
Genuine complaints can be valuable – you can’t fix things that you don’t know need correcting. Consider a service advisor that over-promises the timeliness or cost of a repair. The work takes longer than expected and costs more than estimated. And the customer doesn’t voice the complaint. There clearly was a problem (at least from the customer’s perception) and management should know so the advisor can be trained properly so as to provide more accurate information in the future.
Goodman advises that you use the verbiage, “We can only resolve problems we know about” when soliciting feedback from customers. Using a message like this will invite the customer to open up and bring to the forefront any complaints. In this way the problem can be handled and the customer does not feel the need to defect to another dealership, give low marks on an OEM survey, or post negative comments on social media. It’s far better to hear the bad before they go home and take their unresolved issues to Facebook or Yelp! Inviting their feedback immediately can help solve problems faster and help the dealership improve through a more accurate awareness of customer experiences.
If your dealership can capture honest and immediate feedback from the majority of its customers, your success rate to resolve the issues can skyrocket. Along the way, asking for complaints may yield some great positive reviews or feedback as well.
At your service desks, a sign that reads: How did we do today? Tell us, we really want to know. Or you something along the lines of, “Now accepting complaints” or “Wanted: Your Complaints. We want to be perfect.”
If you request legitimate complaints or ask your customers for ways that you can improve your levels of service – you’re bound to get some. This proactive solicitation of complaints will impress your customers. If you then actually take steps to change your processes to avoid the same problem in the future, customers will see that you really care (or at least the original complainer will). And that’s how customer loyalty is built… one customer at a time.
If you implement a process like this, you may find that more complaints can actually lead to increased customer satisfaction levels.
Is your car dealership doing everything possible to keep your customers satisfied and happy? Now, more than ever, your reputation for building relationships and retaining customers may depend on your company’s focus on providing the very best customer service.
How is good customer service defined? There isn’t a clear cookie-cutter answer to the question on what makes up “good” service, however bad service is easier to define. In your dealership, an extended time to receive a price on a vehicle, a phone that goes unanswered, or an email inquiry that takes hours, not minutes for a reply, could fall in the category of poor, or at least less than satisfactory customer service. And something as simple as giving the customer upfront, factual information the first time could mean the difference between a good customer service experience and a bad one.
Would you believe that failing to properly respond to a customer could haunt your car dealership for years to come?
According to this article, on Forbes.com, a poor customer service experience could result in a customer avoiding doing business for two years or longer.
Today’s busy customers don’t want to wait to get answers or assistance. It may be hard to convert minutes into dollars, but the longer a customer waits to receive information, answers or a resolution to a problem, the likelihood of dollars lost increases. Simultaneously, the probability of that customer returning to your dealership decreases
According to the article, a quick resolution to a reported problem will more than likely yield a positive customer service experience. The root of great customer service begins and ends with the customer’s belief that you have their best interests in mind. Let’s face it; even though the auto industry’s reputation has improved over the last few years, consumers are generally still cautious when it comes to auto dealerships.
Imagine John Smith, a business executive with a six-figure income. After his initial online research, he has chosen your dealership, based on customer reviews and the prompt, well-written email that he received after he submitted a lead to your store. Upon his arrival, a sales manager greets John warmly when he steps inside the showroom. He is shown the vehicle he inquired about and is given a fair and upfront price. John appreciates the friendly, no-pressure approach of the sales consultant and manager that handles the sale. Within a couple hours, he’s driving home his new luxury sedan. John didn’t encounter any hassles while he was at your store, he was treated with respect and was given the opportunity to share his opinions and provide feedback about the store and the employees he dealt with. Because of this, John is a satisfied customer and promises to be in for all of his service work. A relationship was born.
From the receptionist to the general manager, everyone at a dealership has the opportunity to show that they care and have a genuine interest in the customer. Sometimes it doesn’t take much more than a smile to have a good customer experience, but retaining customers for life takes outstanding service by outstanding employees.